INVOICE SUBMISSION OVERVIEW
- Jobs completed (passed Pixelogic Media QC) are displayed as 'Outstanding SOWs' in your Finance view.
- Select SOWs/Jobs you want to submit payment for.
- Confirm the amount specified by the pHelix system matches the supporting invoice document you are submitting.
- Specify the invoice number from your invoice document.
- Upload your invoice document.
- Submit invoice for payment.
- The Finance Department reaches out directly and requests the W-8Ben, payment preference and bank information. NOTE: Make sure to select your preferred currency.
NOTE: You must contact the Pixelogic operations team (operations.localization@pixelogicmedia.com) if you dispute any details of an SOW document.
STEP 1 - LOG INTO VENDOR ACCOUNT
STEP 2 - ACCESS FINANCE MENU
Select 'Finance and Contracts' Menu
STEP 3 - ACCESS FINANCE TAB
Select the 'Finance' Tab
STEP 4 - SELECT "OUTSTANDING SOW" FILTER
Select 'Outstanding SOW' filter
STEP 5 - SELECT PROJECTS FOR PAYMENT SUBMISSION
Select SOW jobs to be included in the Invoice submission
STEP 6 - SUBMIT INVOICE REQUEST
Select 'Submit Invoice' button.
STEP 7 - INVOICE AMOUNT VERIFICATION
Confirm the total amount matches your invoice documentation.
STEP 8 - SPECIFY VENDOR INVOICE NUMBER
Add the invoice number of your invoice document
STEP 9 - UPLOAD VENDOR INVOICE DOCUMENT
Upload your invoice document (pdf, xls, doc files supported)
STEP 10 - INVOICE DOCUMENTATION UPLOAD CONFIRMATION
Confirm invoice document uploads successfully.
STEP 11 - SUBMIT INVOICE PACKAGE FOR PAYMENT
Select 'Submit Invoice' button.
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