Vendor - Finance Instructions

INVOICE SUBMISSION OVERVIEW

• Jobs completed (passed Pixelogic Media QC) are displayed as 'Outstanding SOWs' in your Finance view.
• Select SOWs/Jobs you want to submit payment for.
• Confirm the amount specified by the pHelix system matches the supporting invoice document you are submitting.
• Specify the invoice number from your invoice document.
• Upload your invoice document.
• Submit invoice for payment.
• The Finance Department reaches out directly and requests the W-8Ben, payment preference and bank information. NOTE: Make sure to select your preferred currency.
  
  NOTE: You must contact the Pixelogic operations team (operations.localization@pixelogicmedia.com) if you dispute any details of an SOW document.

STEP 1 - LOG INTO VENDOR ACCOUNT

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STEP 2 - ACCESS FINANCE MENU

Select 'Finance and Contracts' Menu

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STEP 3 - ACCESS FINANCE TAB

Select the 'Finance' Tab

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STEP 4 - SELECT "OUTSTANDING SOW" FILTER

Select 'Outstanding SOW' filter

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STEP 5 - SELECT PROJECTS FOR PAYMENT SUBMISSION

Select SOW jobs to be included in the Invoice submission

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STEP 6 - SUBMIT INVOICE REQUEST

Select 'Submit Invoice' button.

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STEP 7 - INVOICE AMOUNT VERIFICATION

Confirm the total amount matches your invoice documentation.

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STEP 8 - SPECIFY VENDOR INVOICE NUMBER

Add the invoice number of your invoice document

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STEP 9 - UPLOAD VENDOR INVOICE DOCUMENT

Upload your invoice document (pdf, xls, doc files supported)

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STEP 10 - INVOICE DOCUMENTATION UPLOAD CONFIRMATION

Confirm invoice document uploads successfully.

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